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Advanced Digital Dictation Software for Law Firms
Dictaflow digital dictation software.
Dictaflow comprises a number of intuitive interfaces for the fee earner, secretary and secretarial administrator. Add to this some innovative plug in modules that extend the functionality for those that want it and you get a highly flexible package that meets the needs of every user. Unlike many other systems, every function of Dictaflow is designed with the legal office in mind. Every feature in the product can be traced back to a suggestion from one of the large and growing number of legal professionals already using Dictaflow.
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- Reduced turnaround for documents
- Higher fee earner to secretary ratios
- Reduced temporary staff costs
- Geographical flexibility for fee earners
- Faster response to client
- Improved family friendly working
- Better management reporting and control
- Increased client confidentiality
- Reduced reworking of documents
- Better dictation tracking
- No more tapes and tape machines
- Better disaster recovery
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With truly liberating flexibility and control, dictate wherever you might
be, safe in the knowledge that dictation is available for transcription as
soon as it is sent |
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The familiarity of traditional transcription equipment is wrapped up in a
package that gives a level of control and the ability to share workload
that is just not possible with tapes |
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At last, a clear and simple solution for administrators giving them the information and control they need to get the typing done |
DictaFlow® Digital Dictation - Features
Fee Earner Client
- Commended by legal professionals as simple and user friendly
- Windows® XP look and feel
- Optional Outlook® style inter face
- Pioneering autosave and recovery feature for maximum protection of dictations
- With innovative integration of the Philips SpeechMike or Olympus DS330/660, dictations can be recorded & sent
with just two buttons – no interaction with keyboard
required
- High definition prioritisation system that closely mimics
existing legal office
- Confidential mode means client confidentiality protected at
all times
- Automatic capture of dictation detail means secretary now
has better information
- Optional written data such as instruction notes can be
added
- Offline mode for out of office
- Failure support means fee earner keeps working even if
system is down
- Powerful dictation editing features means dictation can be
edited just like text in a word processor
- Full view of fee earner ’s job list available at all times
- Tell me when ready feature
- Secretary workload and presence overview
- Easy redirect from default secretary to another secretary
or typing group
- Bookmarks allow fee earner to jump from place to place
effortlessly
- System tray status icon means fee earner can see what
they are doing even with interface hidden
- PMS/DMS/Case Management integration component means
quick and easy streamlining with other office systems
- Option to have integrated desktop speech recognition
Secretarial Client
- Secretaries have remarked how simple user interface is to
use
- Dictations broken into individual jobs in sorted job list
means secretary can better organise workload
- Detailed information about dictation provided in two views
aids more productive working
- Department & Workgroup job list views allow secretary to
cover for other secretaries without leaving their desk
- Screened job list means client confidentially is always
respected - only the target secretary will see a confidential
job
- Unique secretarial notes system lets secretary add
comments on how jobs are being handled
- All the typical features of a tape machine i.e. speed control
- Fully integrated with traditional footpedal and headset
- Alert ticker warns audibly and visually of new and
overdue jobs even if user inter face is not running
- Remote working option to support home workers or remote
offices
- DMS/Case Management integration component means
quick and easy streamlining with other office systems
Workflow Manager Client
- Quick and simple work reassignment and workload
balancing from powerful job list interface
- Overview of workload statistics for assigned workgroup
- Management of user defaults for assigned workgroup
- Management of job archiving
- Unique secretarial notes system allows workflow manager
to add extra instructions for secretary
System Administration Client
- Allows central control and configuration of the DictaFlow
core system and user defaults
- Provides database maintenance and client configuration
utilities
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